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Library Resources, Budget and Policies: Policies

Library resource updates, policies, projects, and wish list items

The Trinity College Library purchases, makes available and manages material in support of teaching, learning and research at Trinity College. We support many formats, including digital, print, data and streaming. In making purchasing or cancelation decisions we prioritize buying/keeping:

  • Materials supporting teaching and/or student research and assignments. Purchases for research are done as the budget allows..
  • Resources with unique, specialized content not available in other licensed resources.
  • Full text or other content over abstracting and indexing resources.
  • Resources with a demonstrated low cost per use.

The Covid-19 pandemic has put extreme stress on all academic library budgets, including Trinity. We ask all vendors to consider following ALA and IFLA calls for 0% increases for FY2021. In making renewal decisions, we will carefully consider for cancelation any resources with a price increase.

During the Covid pandemic, when courses may need to be delivered remotely, we are more likely to purchase digital content.

Purchasing Books

During the Covid 19 pandemic the library will preference the purchase of ebooks when possible.

Evidence-Based Acquisition of Ebooks

The library subscribes to several evidence-based acquisition model ebook packages: Jstor EBA, Project Muse and Oxford. In this model the library pays an annual fee giving one-year access to the entire package ebook portfolio, typically thousands of titles. At the end of the year the library uses a portion of the annual fee to purchase ebooks from the portfolio for perpetual access, each ebook having an individual price. 

In making purchase decisions the library will give preference to ebooks with the highest recorded use in the current academic year with these exceptions:

  1. The ebook must not have been purchased electronically for perpetual access previously.
  2. The ebook must not be also available in any other electronic collections that we intend to maintain access to.
  3. If the ebook is available as part of more than one EBA program it should be purchased from the EBA program that typically offers the lowest price.  For example, when selecting for the JSTOR EBA program if an ebook is also available through Project Muse EBA the ebook should be purchased from JSTOR EBA due to JSTOR’s discounted pricing.  But when selecting for the Project Muse EBA program if an ebook is also available from JSTOR EBA  it should not be purchased from Project Muse because it can typically be purchased from JSTOR at discount.
  4. The ebook must not be unreasonably priced. As a general rule, the library will not purchase a book priced over $300. 
  5. The library must not own a physical copy of the ebook.

Streaming Media

The library recognizes the importance of film as an educational resource and strives to do its best to fulfill the needs of faculty members who wish to use films in their classes. 

While the library offers a variety of paths to video, faculty do not need to know the specific access mechanism. Simply tell us the name of the film, and specifics like year and director (for those films with multiple versions) and we’ll figure out how to access the film. Use a Purchase Request or Course Reserve form and we’ll do the rest.

This policy further outlines the library's film collection policy.



Library Eresource Policy

Licensed electronic resources made available by the Trinity College Library are for the personal, research, scholarly, or instructional activities of current Trinity College faculty, staff, students and retirees. Library electronic resources are governed by license agreements that limit use. The misuse and violation of prohibited uses may result in loss of access to the entire Trinity community. Prohibited uses generally include:

  • Use of a bot or script to systematically download large amounts of material.
  • Mass reproduction and distribution.
  • Sharing an entire work on a public, open web site.

Most major eresources have a Show License link to pertinent license rules covering reserves and course packs in the OneSearch catalog.


Guests in the Trinity Library may access some library resources from two designated computers on the A Level of LITC. Guest registration at the Information Services Desk is required.


Gift Policy

Update May 19, 2020: Due to the Covid-19 Pandemic the Trinity College Library cannot accept any donations at this time.

If you are interested in donating material to the Watkinson Library and Special Collections please contact Christina Bleyer at or 860-297-2266

Privacy Policy

The Trinity College Library respects each library user’s right to privacy and confidentiality regarding information sought or received; resources consulted, borrowed, acquired or transmitted; and services used.  The library is committed to protecting that privacy and the academic and intellectual freedom accorded to all its patrons. The responsibility to protect patron privacy is manifested by safeguarding the security and confidentiality of any information concerning patrons and their use of library materials. Below are the steps Trinity Library will take to protect the privacy of its patrons for the resources it controls.

The Trinity Library will:

  • Maintain patron-specific records for only as long as needed to run the services of the library and to manage its collections.
  • Maintain data about how often specific books were used, but that record of use will not be tied to specific users once the book is returned to the library.
  • Delete records of patron borrowing from the integrated library management system and the interlibrary loan system on an annual basis.
  • Establish and publish a schedule for the retention and deletion of patron library records.
  • Gather aggregate use data on its digital resources and web sites. None of this information will be traced to individually identifiable patrons or computer locations.
  • Develop and publish an online notice which conveys to patrons how data is recorded about their use of Trinity online resources.
  • To the extent possible, encourage the vendors and publishers we work with to adopt similar privacy provisions.

Patrons should note that by taking these actions the library will not maintain records of materials used in the past and it will not be possible for the library to assist patrons to find out about specific materials they have borrowed in the past.

Book Repairs

In the course of regular operations library staff may need to evaluate damaged material for repair or withdrawal.  When material is damaged staff should be notified so the book can be temporarily removed from the main collection for evaluation and possible repairs.

The policy below further details the evaluation and repair process for damaged books.

Missing Items

When an item is discovered missing the following criteria are taken into consideration when determining whether a replacement should be purchased:

  1. Is the item an EAST* retention responsibility?
    1. If yes, Trinity is obligated to purchase a replacement copy or organize a transfer of retention responsibility to another EAST participant library that owns a copy.
  2. Is a copy of the item owned by the Wesleyan or Connecticut College libraries? 
    1. If yes, a replacement will not be purchased.  Trinity patrons can obtain the item via CTW loan.
  3. Are there any active requests for the book?
    1. If yes, the item will be referred for possible purchase.

Replacement copies of missing items referred for possible purchase may be purchased if the item is available and the replacement cost is less than $200.

*The Eastern Academic Scholars’ Trust (EAST) is a partnership of colleges whose mission is to ensure scholarly access to unique, rare, and infrequently used material in print.  Partner libraries commit to retaining at least one copy of assigned items within individual library collections.  Learn more about the EAST Project on their website: